Penn National Gaming, Inc.

  • Executive Administrative Assistant

    Location US-MS-Tunica Resorts
    Posted Date 3 months ago(12/20/2017 4:55 PM)
    Job ID
    Casino Property
    Hollywood Casino Tunica
    Position Type
    Regular Full-Time
  • Overview

    The Executive Administrative Assistant will provide support services directly to the General Manager and the other senior managers at the property.


    Your daily responsibilities include


    The following and other duties may be assigned as necessary:


    • Responsible for providing guidance and daily supervision to staff in the department. Supports and administers operational goals and monitors achievements of performance and profit objectives.
    • Adheres to scheduling and coordinates with manager any scheduling concerns, with attention to guest satisfaction.
    • Responsible for supporting compliance to departmental budgets.
    • Enthusiastically supports, actively promotes, and demonstrates superior customer service in accordance with department and company standards and programs.  Ensures customer service standards are followed by all team members and addresses issues as they arise. 
    • Responsible for drafting, preparing, typing or transcribing general correspondence, communications, reports, spreadsheets, databases, charts, graphs, manuals, presentations, calendars, agendas, itineraries, meeting minutes, and other documents as needed in the day to day operations of the organization.
    • Scheduling appointments and keeping a current calendar of events and activities including preparing and verifying travel arrangements, scheduling meetings, conferences and community or social engagements as needed;
    • Answers telephone and in-person inquiries including accurately recording and communicating messages;
    • Files and organizes documents and materials.
    • Manages libraries of a variety of information including internal controls and documents.
    • Processes incoming and outgoing mail.
    • Provides support services to other managers and supervisors as requested or needed.
    • Coordinates activities of clerical or administrative staff.
    • Orders and maintains inventories of company assets and supplies.
    • Provides quality receptionist duties as needed.
    • Communicates with vendors to ensure that all machines operate efficiently and continuously.
    • Attends all departmental and company training programs or meetings as directed.
    • Adheres to all company policies and procedures.
    • Meets all departmental or company deadlines.
    • Performs all job duties in a safe and responsible manner including keeping areas clean and free of safety hazards, debris and litter.
    • Meets professional appearance and grooming requirements.
    • Provides office support which will promote business productivity and efficiency.
    • Responsible for ensuring the compliance with all regulatory compliance within area of responsibility and reporting potential issues to management.
    • Maintains strict confidentiality in all departmental and company matters.

    To be successful in this position it will require the following skill set


    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age.


    • Associate's degree (A. A.) or equivalent from two-year college or technical school; five years of applicable experience working with top-level executives; or equivalent combination of education and experience.
    • Must have advanced skills in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
    • Must have excellent organization and communication skills.
    • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
    • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
    • Must have the ability to interact with guests, staff and colleagues and resolve problems and conflicts in a diplomatic and tactful manner.
    • Must be able to maintain confidentiality and a high level of professionalism at all times.

    SUPERVISORY RESPONSIBILITIES                                                     

    This job does not have supervisory responsibilities.



    Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read and communicate verbally in English. Written communication skills in in English may also be required.



    Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.



    Employee must be able to qualify for licenses and permits required by federal, state and local regulations.


    Must obtain a First Aid/AED certification.  Must successfully complete C.A.R.E or TIPS training.



    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    While performing the duties of this job, the employee is regularly required to stand and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, color vision, and peripheral vision.


    The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.



    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    The noise level in the work environment is usually moderate to loud.


    Employee could be exposed to an environment containing unrestricted second hand tobacco smoke.

    Something to leave you with

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