Racing Secretary

Don’t just work. Work Happy.

A career in gaming? At Penn National Gaming we think you’ll enjoy an exciting industry, fast-paced days and nights, diverse, enthusiastic co-workers, unlimited growth and support from one of the leaders in the industry.

An individual could be successful if they possess the following.

SUMMARY

Supervise the Racing Department and secure an ample supply of race horses for the racing meet by performing the following duties. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for managing the overall operations of the Racing Department and the staff of the following departments: Racing Department, Starting Gate and Jockey’s Quarters. Develops, implements and manages departmental operational goals and monitors achievement of performance and profit objectives.
• Ensure staff scheduling is done in an effective and efficient manner, while maintaining budgeted labor costs, meeting staffing objectives and achieving guest satisfaction Develops and recommends policies and standard operating procedures.
• Responsible for preparing, monitoring and adhering to budgets and ensuring compliance to departmental budget initiatives. Reports budget concerns/deviations to the General Manager.
• Writes condition books for all racing programs to maximize participation and field size. Oversees nomination information for stakes/futurities.
• Coordinate with accounting department on establishing and monitoring purse distribution to ensure proper distributions throughout the race meet.
• Oversee the entry of horses for races, evaluate entries and races to be used on each racing program and oversees the drawing of races.
• Approve and allocate horses for available stalls on back stretch. Regularly reviews the performance of horsemen to ensure that the stalls allotted are being used effectively to maximize participation and field size.
• Respond to all problems in the Racing Department areas, promptly and thoroughly as so not to negatively affect the other interrelated areas within the department.
• Coordinate as needed with Racing Commission stewards, staff and property security to ensure compliance with regulations. Must perform all duties as described according to the New Mexico Rules of Racing.
• Coordinate with other property departments to ensure efficient communication of all racing and department related information.
• Coordinate with applicable horsemen and breeder’s associations as needed on matters of importance to property racing program and New Mexico racing industry in general. May be required to attend Racing Commission monthly meetings or other industry meetings as needed.
• Enthusiastically supports, actively promotes, and demonstrates superior customer service in accordance with department and company standards and programs. Ensures customer service standards are followed by all team members and address issues as they arise. 
• Responsible for ensuring compliance with all regulatory compliance within area of responsibility and reporting potential issues to General Manager.
• Maintains strict confidentiality in all departmental and company matters.
• May be requested to perform other duties as requested by property General Manager or Vice President/General Manager or Corporate Vice President of Racing.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•  Associate’s degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Minimum Five (5) years Racing Office/Racing Management experience.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

SUPERVISORY RESPONSIBILITIES

This job will have supervisory responsibilities.

• Responsible for staff development and training programs.
• Responsible for rewards and recognition program to maximize team member engagement.
• Evaluates team members within department and delivers constructive feedback to team members in regards to performance.
• Provides recommendation for staffing (including interviewing and hiring) and scheduling (planning, assigning and directing work) to meet business needs.
• Manages work procedures and expedites workflow.
• Responsible for team member performance (disciplining, coaching, counseling)

 LANGUAGE SKILLS

Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions and procedure manuals.  Ability to read, write, and communicate verbally in English.   Knowledge or fluency in Spanish would be

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Team Member must be able to qualify for New Mexico Racing Commission license.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is regularly required to stand and use hands to finger, handle, or feel objects, tools, or controls. The team member frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, color vision, and peripheral vision.

The team member must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an team member encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud.

Team member could be exposed to an environment containing unrestricted second hand tobacco smoke.

Penn National Gaming is more than you may realize. We have properties throughout the United States and Canada and are embarking on an aggressive growth mode. Our departments and areas of opportunity are ideal for just about any skill set. And our company-wide commitment to making sure our guests smile as much as we do means you’ll enjoy a fun working environment.

Now that you have read about who we are, here is your opportunity to see what we're about!

Equal Opportunity Employer